Blue Express Vila Tours & Transfers
Dashboard
Your bookings and online business tools in one place.
Needs attention
Quick actions
Run sheet
Every pickup for the day in time order, grouped by driver. Use Send to driver to WhatsApp each driver their list. Cancelled bookings are left out.
Calendar
Each day shows its bookings, guests and tour seats taken. Tap a day to see its bookings, open its run sheet, or block it so guests can't book tours that day. Buses, seats per bus and start times are set in the Settings tab of the bookings Google Sheet.
Bookings
Add a booking
For bookings that come in by phone, WhatsApp chat, Facebook, a travel agent or a direct email. It goes into the same Google Sheet, shows in Bookings, the Calendar and the Run sheet, and counts towards seats.
Guests
Everyone who has booked, with their trips. Returning guests are marked in Bookings too.
Monthly report
Team & vehicles
Drivers listed here appear in the driver choice on every booking, and their WhatsApp number is used for Send to driver on the run sheet. Saved to the Team tab of the Google Sheet.
| Name | Usual vehicle | Active |
|---|
Business Hub
These buttons keep Facebook as the main contact point while giving customers a clear path to booking, WhatsApp, Google and Tripadvisor.
Business settings
Automatic emails
Once switched on (see the setup steps), the booking system sends these by itself:
- About 5pm: a reminder to every guest with an email who is Confirmed or Assigned for tomorrow (pickup time, place, driver, what to bring), and tomorrow's run sheet to blueexpress22@gmail.com.
- About 9am: a thank-you and Google review email to yesterday's guests.
Turn any of them on or off in the Settings tab of the bookings Google Sheet (REMINDER_EMAILS, REVIEW_EMAILS, RUN_SHEET_EMAIL). Every change made here is recorded in the Sheet's Change log tab.